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Party Planning Tips

Party Planning Tips

Published by Programme B

There are a few things that could leave you refreshed and full of good feels, one of which is going to a cool party. What’s even cooler than that? Throwing that awesome party yourself. Not everyone can pull off throwing a party, and those who do, they usually dread the nightmare they’ll have to go through to get everything right.

But throwing a party should as much fun for you as it is for your guests! Otherwise, why would you go through such stress for nothing? With the right planning, you can actually get to enjoy it just like everyone else. You’ll even be looking forward to planning your next party!

Party Planning Tips for a Stress-Free Experience

To eliminate as much stress as possible, here are some party planning tips to keep in mind:

Pre-Party Preparations

Procrastination is the enemy of perfection. Every time you tell yourself “I’ll do that tomorrow”, you’re taking away precious time from tomorrow’s tasks! Imagine that you’ve started to prepare for your party two months or 4 weeks earlier. You’ve created a timeline for everything you’ll be doing, and you have a clear vision of what you’ll buy, when you’ll buy it, and the time needed for every task. Also, if you order party items such as cakes, buffet, balloons, chair covers and linens, and other decorations in advance, you will not have to worry about having to pay a premium for last-minute orders.

The Guest List

What’s the second most important thing (after foods and drinks) at a party? The guests, of course. When it comes to creating your guest list, try to fast forward to the party day, and check out how engaged your guests can be together. Do they fit together? Are there some extroverts to start conversations? Once you’ve reached your conclusions, try to send the invites as early as 2 weeks before the party.

The Foods and Drinks

The most important part of the night! The guest list will give you an idea about how many people will be at the party, so you’ll know how much food and drinks you need to get ready. Some people like to make it an open buffet where guests can just serve themselves, which takes away a lot of the hassle from you.

As for the portion controls, you’ll have a much greater edge if you can estimate the number of plates that a lasagna pan can supply, or if you know how many bottles of wine you might need. According to the article “How Many Glasses in a Bottle of Wine”, a standard serving of wine is 5 ounces. A standard bottle of wine contains 750 ml. So, determining the number of servings per bottle requires calculating how many ounces are in 750 ml. 5 oz is approximately 150 ml, so 750 divided by 150 gives us about five servings of wine per bottle. That way, you can make arrangements to have a couple of extras just in case, and you’ll never fall short. Another pro tip in food preparations is that you might be tempted to cook everything yourself, but you don’t have to! It’s quite enough to add in a couple of your signature plates, and you can order the rest.

Getting Your Playlist Ready

No great night ever started without music playing in the background. It’s true, check out all of the movies! While no one so far has created the perfect playlist that suits the taste of all of the audience, you can try. It’s also a good idea to leave an open space for some of your guests in case they want to share their own music. One song per person and you can tell them in advance to choose their songs wisely!


Getting your games ready is the best way you can end the night, and that way you’ll make sure that your guests will leave in their highest spirits. Whether you choose to download drinking games, get cards, boards, twisters, or create your own games, it’s something you need to prepare beforehand!

Create a Checklist for Your Party

At the end of the day, it all comes down to planning and taking everything into consideration. The best way to do that is by creating a checklist of all of your tasks, where you specify the time and duration of each one of the tasks. You should also ask yourself whether you’ll need outside help or you can do it yourself. Once your checklist is ready, you’ll know exactly who you’ll invite, when you’ll send the invites, the food and drink preparations, the playlist of the day, and you’ll get all forms of entertainment ready. It’s a time for a night no one will forget!