Relocating a business office can be both exciting and daunting. Whatever your reasons for moving are, there can be many tasks that need to be taken care of. However, with adequate planning and preparation, your office equipment, as well as employees, will move to your new office location safely and seamlessly.
If you’re planning a long-distance business location these days, here are a few moving tips for
making the process stress-free.
1. Keep Your Employees Updated
Your business wouldn’t succeed without the help of your employees. Thus, it’s essential to consider them in your moving decision. Depending on how far your business is moving, be sure to give them a signal about the upcoming move. Give them enough time to prepare for the relocation. Just keep the communication lines open to ensure they’re updated and ready for what’s waiting ahead of them after the transition.
2. Delegate To Everyone The Packing Up Of Their Desk
While you may have professional long distance movers to handle the complicated tasks, assigning your employees the task of packing up their own desk will still be a great help. To do that, inform your staff about the job and encourage them to do it as early as possible. That way, you can make sure that everything is packed before the last minute approaches. Also, give your employees the freedom on how they’ll go with the packing of their desks.
3. Have A Project Manager In Place
A business move involves a lot of preparations. From the employees to your office’s equipment, you may need someone to help with the management of the relocation. With more people who are involved in the transition, complications and other troubles are just around the corner to stress you up. This is where a great project manager enters into the picture.
A good project manager is someone you can trust for the organization of your business relocation. They’re capable of performing multi-tasking, communicating with your staff effectively, and working with budgets.
4. Make A Detailed Inventory
It’s much easier to misplace household items when moving. However, losing track of a filing cabinet or office furniture is much more complicated. To avoid misplacing any of your office items, it’s best to establish a detailed inventory. Be sure to include in your spreadsheet the quantities of the things you’re moving and other specific details. On the other hand, if you no longer need your old furniture in your new office, leave them behind. You can have them donated to a charity or sold in a garage sale.
5. Hire A Moving Company
Since a business move is more complicated than a residential one, then hiring a mover can be the best option. After all, there are many long-distance moving companies that specialize in office relocations. To find the right professional help, ask for a full estimate so you can compare your options. Make sure the one you choose meets the professional standards required for a moving company. For better choices, you can get some referrals from other people in your network who have previous moving experiences.
6. Prepare Your New Office Floor Plan
When moving to a new office, it’s essential to create a floor plan to avoid unnecessary hassle on the day of your move. Consider the number of desks and keep their shape and size in mind. Don’t forget to allocate enough space for cabling. Ensure to include the storage areas, break-out rooms, and reception areas in your floor plan. That way, you can organize the chaos once you arrive to reduce stress.
7. Get Ready For Contingencies
Even if you do the best planning, any mishap is possible to happen. With all the aspects involved in a business move, you have to be ready for contingencies that may arise along the way. In such a case, be sure to keep a list of staff who take part in the relocation and their contact numbers. This is to ensure you can contact someone when needed.
If you have smooth office relocation, your business will be able to maximize time, money, and energy. It also means a hassle and stress-free moving experience for you and your employees. Therefore, make your office relocation a great success with the moving tips mentioned above.
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