Time is one of the most important commodities for business owners. There is always something to do and you only have so many hours in the day. If you’re looking to find more time for the important tasks, here are a few easy ways to find extra minutes throughout the day.
Let the professionals handle paying your employees and providing patient statements.
There are a few tasks that you don’t need to handle. When you’re just starting out, it might seem logical to cut the checks for your employees yourself, but it’s a dangerous practice. First, it costs you plenty of time to calculate their hours and write a check and accompanying statement. Second, managing payroll yourself can lead to costly mistakes. Even a small error could be a major headache for your accountant come tax season and you definitely don’t want to send your clients or patients an inaccurate statement.
Don’t waste time trying to run payroll or print statements yourself. If you’re a medical provider, use HIPAA compliant printing and mailing services to complete your payroll. When a company has HIPAA certification, you won’t have to worry about violating your patients’ confidentiality. Trust the professionals to print and mail your employees’ paychecks and your patients’ or clients’ statements. Not only will you be able to rest assured that it’s being done correctly, but you’ll also have more time to do other important tasks.
Use tracking tools to stay up to date on goals.
You’re probably so busy tackling tasks that you forget to set or manage company goals. As the owner, it’s your job to keep the business growing. You might think that answering client calls every day is the best way to grow, but without strategic plans, you’ll find your company’s growth flat-lining. Start using OKR tracking to create and track your goals. The OKR framework is the best practice for anyone who’s hoping to improve their company’s performance. Set objectives or goals for yourself, your team members, and the business. Then identify the key results that will help you get there. Evaluate how well you’re working towards the goals during performance reviews and on the first day of the month. You should be managing the overall picture of the company and that includes plans for improvement. Tracking tools will help you stay on top of that task and save you time while doing it.
Make a plan for each month, week, and day.
The best business owners always have a plan and the drive to reach their goals. Whether it’s a vision of the company’s future or just an idea of what will be accomplished that day, a plan is important for success. Make sure you have a plan for every month, week, and day. Start each day by determining what your work hours will hold. Address tasks in chunks. If you always have tons of emails when you check in the morning, set aside the first hour of your day for answering emails. Then, close your mailbox and move on to the next task.
Efficient people work in chunks and tackle all of the same work at once. They also prioritize the most important tasks. If you know your emails aren’t from clients or patients and can wait until later in the day, start with whatever task takes the most brainpower. When your day has a plan, you’re more efficient and productive and you might even find yourself able to take off a few minutes early. Similarly, make a plan for what you will accomplish that week and what will get done that month. Reevaluate those goals every day. Having a plan and staying organized will help you finish everything quickly and leave you with extra time for important tasks.
If you want to find more time in your day, delegate. Hire professionals to handle tasks that you don’t need to do and trust your team members to work towards your company goals. You’ll have the time and energy to focus on the big things.
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